If there’s one thing that likely unites employees around the world, it is their love to hate on meetings.
Deemed as necessary in almost any company, the unfortunate truth is that most meetings are a mere waste of time that could be focused on more valuable pursuits.
While tossing the meeting aside is likely not possible in this day and age, there are five ways that you can make your meetings more valuable with these tips:
Decide on the Main Point Ahead of Time
The last thing you may want to do is waste more time on the dreaded meeting, but spending a little effort prior to physically congregating in one space can go a long way in making the meeting more productive.
Instead of having a weekly meeting where people either don’t have much to say or everyone has a lot to say about different things, designate a specific point for discussion for the meeting.
This way, you can keep meeting short as you will only talk about one topic, and only invite the people that need to be there instead of wasting the time of the entire team.
Designate a Point Person
There are extraverts that simply love to be heard, and it is very difficult or politically incorrect to stop them from talking.
To keep the meeting on track and make somebody responsible for making sure that it is effective, it is advantageous to hire a point person.
This individual can prepare for the meeting by creating an agenda and keeping the attendees on track by sticking to the main points.
Even if we do our best to be fully alert during the meeting, we can get distracted with a phone call, text or another thought.
It is highly advisable to take notes during the meeting to remember the important points, goals and timelines and help everyone be on the same page moving forward.
Limit the Meeting Time
One article points to not one, not two, but ten reasons why long meetings simply don’t work.
To make a long story short, long meetings lead to decreased productivity, a loss in concentration and mere exhaustion.
While the trend of micro meetings that last only a few minutes may not be right for you, make it a goal to keep your meetings 30 minutes or less!
It’s not uncommon for a team to discuss and get excited about certain innovations, but then never see them come to fruition.
While making plans is a first step, it needs a second step—following up.
This requires either a team leader or the point person to follow up with staff to make sure the objectives are being met on schedule.