Actions

ACTIONS

Actions are the way you get the decisions of the meeting carried out. Not every minute will have an action; some are for noting only. For example, a meeting may decide not to process, with a proposed project. The minute would record this decision with a brief statement c why the project was cancelled.

Actions should be specific tasks, not general policies. They should be things, which would not happen if the meeting had not been held. And avoid open-ended commitments like:

• Mr Jones to make sure this sort of breach of security never happens again.

All actions should only be placed on people who are present at the meeting. If you need others outside the meeting group to undertake work defined by the meeting, then a member of the group should be actioned to arrange for this work to be done.

Every action should have an owner, one person only. There should be no shared responsibilities. If an action needs the expertise of two or more people, one of them should be the owner of the action, empowered by the meeting to call upon the resources of the others.

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