Team meetings

WHY CALL A MEETING?

It is essential that the reason for holding a meeting is clearly established. If a
meeting isn't the most effective method of communication, don't call one.

Team meetings are particularly appropriate for delivering a core brief relating to the organisation as a whole, and to communicate information relevant to a whole department or team. They can help people to process information and determine what it means to them both as individuals and as team members. They can also help generate feedback and ideas, and create consensus. Legitimate reasons for calling a meeting include:

• to reach a decision or decide on a policy plan of action as a team
• to help someone else to make a decision
• to inform
• to obtain or pool information
• to solve a problem
• to air a grievance (or grievances)
• to discuss new ideas or to create them

Always ask yourself beforehand:

• What do 1 want this meeting to achieve?
• What would happen if we didn't call this meeting?
• When this meeting is over, how will we know it was successful?

The answers should help you establish whether or not a meeting is really necessary, clarify objectives and highlight the criteria by which you'll know whether or not a meeting has been successful.

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